Contact Us:
49 Main Street
Cold Spring Harbor, NY 11724

631-673-7930

Meetings and Incentives

We offer a highly capable team of certified meeting professionals who will be dedicated to the success of your organization's group travel, meeting, and incentive programs. Meticulously attending to every detail of your program, our planners will consistently provide a superb yet cost-effective outcome.

And the degree of our involvement is all up to you. We are prepared to either manage all aspects of your program or simply supplement your staff.

Planning Stage

  • Budget development & responsibility
  • Extensive site research & selection
  • Hotel room, function space, and
  • catering negotiations
  • Airline and ticketing negotiations
  • Research and DMC entertainment negotiations
  • Speakers, ground transportation, audio/visual, and photography
  • Ground transportation coordination
  • Special event theme development & coordination
  • Rooming List Management
  • Coordination with convention services for all function
  • Room set-ups according to specification
  • Food & beverage coordination
  • VIP services
  • Sightseeing, spouse programs, & off-site events.
  • Database management of participant information

    • Promotional Assistance

  • Announcements
  • Brochures
  • Local attraction information
  • Premiums
  • Executive gifts

    • Air Transportation

  • Airline reservations (lowest possible airfares guaranteed)
  • Airline itineraries
  • Frequent Flyer numbers (provided to airline carriers)
  • Special meal requests
  • Seating preferences
  • Private departure lounges
  • Special check-in counters
  • Emergency reservation service for travelers making changes on the road
  • Private jet reservations for VIPs

    • Transfers

    CD Travel Planners, Inc. will negotiate with local transfer companies to provide the most economical and convenient means of transportation for our clients. We will monitor constant changes in airline reservations closely, and then generate an updated airline manifest to ensure accurate reports of all arrivals and departures. We also provide:

  • Organization of group arrivals to minimize cost
  • Coordination of meet & greet services (C.D. Travel Representative personally meets and greets your VIP guests on site and accompanies them to their arranged transfer.)
  • Assistance in the event of lost or misplaced luggage
  • Arrangement of baggage pull and transportation for departure day

    • On-site & Hospitality Services

    We will arrange pre-conferences between CD Travel Planners and the hotel staff prior to arrival. Every detail of your event will be reviewed and confirmed according to your specifications.

    Our on-site hospitality desk will welcome participants and provide any updated itineraries of meeting schedules and events. Assistance and information is also offered throughout each day of the conference.

    During the Meeting

    From start to finish, we provide C.D. Travel Planners staff members on site to manage every detail of your meeting. You will be free to focus on your business and get to know your attendees.

    CD Travel Planners will customize a program perfectly suited to your company's needs. Please feel free to discuss any additional services that may capture your interest. We realize that your organization is unique, and we are eager to meet your individual needs.